CCertiCraft

Appointment Letter

A complete two-page appointment letter on your letterhead — key terms, employment conditions and a candidate acceptance section.

Letter Details

Company

Candidate

Position

Compensation & Terms

Authorised Signatory

This template is for employers and HR teams issuing genuine offers. It is a general format, not legal advice — please review the terms to match your company policy and local labour laws.

Live Preview

Ref. No: Date:
Private & Confidential
To,

Subject: Letter of Appointment —

Dear ,

Following our recent discussions and your interviews with our team, we are delighted to offer you employment with and to appoint you to the position of in our department, on the terms and conditions set out in this letter.

Designation
Department
Employment Type
Date of Joining
Work Location
Reporting To
Annual CTC
Probation Period
Notice Period

Your detailed salary break-up will be shared with your joining kit. All payments are subject to applicable statutory deductions under the prevailing laws.

Please report to the HR department at our at 10:00 AM on . We are confident that you will make a valuable contribution to our team, and we look forward to working with you.

· Confidential Page 1 of 2

Terms & Conditions of Employment

  1. Probation:
  2. Working Hours: Your normal working hours will be . You may occasionally be required to work additional hours based on business needs.
  3. Compensation: Your annual Cost to Company (CTC) will be (), paid monthly and subject to applicable tax and statutory deductions.
  4. Leave & Holidays: You will be entitled to leave and public holidays as per the company's leave policy in force from time to time.
  5. Notice Period: After confirmation, either party may end this employment by giving written notice or salary in lieu thereof.
  6. Confidentiality: You shall not disclose any confidential information, client data, trade secrets or intellectual property of the company, during or after your employment.
  7. Code of Conduct: You are expected to follow the company's policies, rules and code of conduct, as amended from time to time.
  8. Documents: On joining, please submit copies (with originals for verification) of your educational certificates, identity and address proof, relieving letter from your previous employer (if any) and two passport-size photographs.

This offer is subject to satisfactory verification of your documents and references. Please sign and return a copy of this letter as a token of your acceptance .

We warmly welcome you to and wish you a rewarding career with us.

For ,

Acceptance by Candidate

I, , have read and understood the terms and conditions of this appointment and hereby accept them.

Signature Date Place
· Confidential Page 2 of 2

Sample details are shown in the preview — they update as you type.